|Date of Publication:||October 2016|
|First date of review||October 2020|
York Learning is committed to providing equal rights, equal opportunities and mutual respect for everyone with whom the Service has contact. We recognise that people may be disadvantaged in a range of circumstances and we will actively work to engage with all our employees to understand, reduce and ultimately eliminate this disadvantage. (Equality and Diversity Policy)
We have put in place the necessary systems and procedures to allow the provision of access arrangements, including reasonable adjustments. These should reflect the needs of individual learners and must also ensure that the assessment continues to enable a valid, reliable and consistent judgement to be made about achievement of learning outcomes against the stated assessment criteria.
York Learning Assessment Policy Statement outlines our full commitment and expectations of both tutors and learners. We believe all learners are entitled to receive assessment that is fair, rigorous, regular and appropriate to the learning needs of the course.
York Learning Admissions Policy outlines our values and that we seeks to recruit students from a diverse student community. We welcome applications from motivated individuals from all backgrounds. We recognise that student potential is not always demonstrated merely by formal academic qualifications and will accept applicants from backgrounds that are under-represented within post-16 education.
York Learning is committed to promoting equal opportunities for all students, recognising that our provision is enriched by a diverse student body that is reflective of the wider community, and welcomes applications from both home and international communities.
Access arrangements allow learners to show what they know, and can do, without changing the demands of the assessment. For example the use of readers, scribes or coloured overlays on question papers. Access arrangements are agreed before an assessment and allow a learner with special educational needs, disabilities or temporary injuries to access the assessment.
We aim to ensure that all learners who have additional reasonable requirements are not substantially disadvantaged by the difficulties they may have in relation to:
All tutors and Learners are made aware of the existence of this policy at recruitment and it can be found on the service website.
Roles and responsibilities
Learners will be provided with the opportunity to disclose and discuss support requirements with tutors and support staff in a confidential setting at any time. Application is made via our learner support needs application form in a process of self referral or at:
Exam Access Arrangements
A word processing cover sheet (JCQ/WP Form 4) will be completed for each student. See Appendix A for York Learning requirements relating to the use of a computer in exam assessment. If you are granted the use of a computer to write your exams, the examination team will inform you of this decision who will also arrange a suitable room where computers will be subject to availability. All examinations taking place using computers must comply with the usual “Notice to Candidates and Examinations Rules”
Reasonable adjustments may include (depending on individual exam boards):
Special consideration is a post-examination adjustment to a candidate’s mark or grade to reflect temporary illness, temporary injury or other indisposition at the time of the assessment. This may have had, or is reasonably likely to have had, a material effect on a candidate’s ability to take an assessment or demonstrate his or her normal level of attainment in an assessment. Special considerations are dealt with in line with the individual awarding body and JCQ . policies.
Special consideration can only seek to go some way to assist a candidate affected by a potentially wide range of difficulties, emotional or physical, which may influence performance in examinations. It cannot remove the difficulty faced by the candidate. There will be situations where candidates should not be entered for an examination. Only minor adjustments can be made to the mark awarded because to do more than this would jeopardize the standard of the examination.
Special consideration can be applied after an assessment if there was a reason the learner may have been disadvantaged during the assessment.
For example, special consideration could apply to a learner who has temporarily experienced:
And which has had, or is likely to have had, a material effect on that learner’s ability to take an assessment or demonstrate his or her level of attainment in an assessment.
Special consideration should not give the learner an unfair advantage, nor should its use cause the user of the certificate to be misled regarding a learner’s achievements. The learner’s result must reflect his / her achievement in the assessment and not necessarily his / her potential ability.
Special consideration, if successful, may result in a small post-assessment adjustment to the mark of the learner. The size of the adjustment will depend on the circumstances and reflect the difficulty faced by the learner.
As Training Providers we also have to take into consideration due to certain exam board restrictions that:-
You have the right to appeal a decision made by York Learning. If you wish to appeal please refer to the Appeals Procedure Policy.
We review this policy annually as part of our quality process and revise as and when necessary in response to our learner feedback, changes in our practices, actions from the regulatory authorities or external agencies or changes in legislation.
Access to Assessment –Computer Use in Exam Conditions
York Learning will provide a student with a word processor with the spelling and grammar check facility/ predictive text switched off. To use a word processor will need to be the student’s normal way of working. York Learning follows the criteria below when allowing a student to use a word processor in an exam:
A word processing cover sheet (JCQ/WP Form 4) will be completed for each student. See Appendix A for York Learning requirements relating to the use of a computer in exam assessment. If you are granted the use of a computer to write your exams, the examination team will inform you of this decision who will also arrange a suitable room where computers will be subject to availability.
All examinations taking place using computers must comply with the usual “Notice to Candidates and Examinations Rules”
The computer used for examinations must be set up according to the following rules:
The centre should remind students to ensure that their candidate number, the paper code and title, and the respective question number appear on each page of answers.
The student’s name must not appear on any part of the printed document.
The electronic file containing the exam answers must be saved immediately and passed to the invigilator or supervisor.
The provided examination answer book cover should be completed according to the instructions and must include the candidate number (but NOT their name).
A copy of the examination answers should be printed and all pages, including any rough work, should be inserted inside the examination answer book and secured together with string.
The standard York Learning exam form and the attendance sheet must also be completed by the invigilator or supervisor and returned with the answer book to the Exam Officer.
If applicable, please retain an electronic copy of the candidate’s script until the Exam’s Officer has confirmed safe receipt of the answer book by email.